February 1, 2023
HSA Meeting
7pm over Zoom
Present: Mr. G, Megan L, Ms. C, Adam W., Mr. B
School updates
Introducing Ms. Saida, interim community partnerships coordinator
School planning will begin in mid-Feb. Will be sending out invitations to people to participate in the team, including to SAC and HSA. Will do it similarly to last year with a large team with subgroups but earlier so that there are more meetings before the budgets are due
Exhibition Day will be Feb. 17 during the afternoon
In 3rd quarter, PSSAs will take place. Teacher will be looking at questioning/student voice in the classroom.
Black History Month - will have some assemblies, morning announcements highlighting Black artists
Basketball teams have had a few games
HSA financial updates
After the $1378 spent on recess supplies, we have:
$2966 (roughly $300 of which is cash).
Megan will follow up with Rachael about the Penn money and what we owe Scholastic
Upcoming projects
Refreshments for Student Exhibition Day - estimate 200 attendees; drinks + snacks
Source donations of food and drink? $500? Mr. Gerwer and Saida will talk about what they’d like us to buy.
Maybe sell swag?
Temporary seating update
Haven’t heard from the UCD person recently
Looking into cheap patio chairs and also resold park benches (under $300 each) – $750 all in possibly. Adam will move this forward.
Connect with Ms. Cesarini about possibility of free chairs
Kindergarten open house on March 7?
Family Engagement Committee can discuss - will likely talk about this after the exhibition – should probably send out flyers by 2 weeks ahead at minimum
HSA can help with promoting in neighborhood groups
Maybe this year, have a shorter presentation and do more community/relationship building
It was helpful to families to have some seasoned parents there to help with tours
Staff culture calendar - maybe supporting events?
2023 Elections
Open positions for 23-24 and 24-25 school years: president, treasurer, secretary
Megan is willing to do bookkeeping but unable to participate fully as an officer
Steph could probably run for secretary if needed
Election committee needed - Adam can be on the committee
Send an email to the Google group with specific asks – one additional election committee member and candidates for officer positions; can we be up front about HSA potentially downsizing significantly if we don’t find people? Steph will send this email. We’ll list the tasks that fall under each role
Bylaw updates and 501c3 update – Megan will ask Thomas what would happen if we moved this forward and then didn’t have an active officer team next year. If there are minimal consequences, we’ll just move forward with finishing out the process.
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