12-7-22 Meeting Notes

School updates

1. Thank you to Stephanie and her wonderful Renewal Church volunteers for Teachers lounge and stage clearing

2. Student awards next week (12/12)

Financial update

1. ~$3900 in bank account

   1. $1200 is from start of year fundraiser (recess supplies)

Book fair update (Rachael)

1. Thank you so much to all of our volunteers! You made the book fair possible.

2. We distributed 183 titles to Lea students at the fair (more than 400 free books!) THANK YOU to all of our sponsors (Penn Literacy Network, UPenn GSE staff, Spruce Hill Assoc and our Lea community members who contributed to our book fund).

3. Thank you to all students, staff and families who shopped the fair in person and online. Your purchases help us to provide free books to students and also to Lea staff!

4. We had less parent traffic this year (which equated to less sales of books and swag) with the sale being held inside (but it was necessary to be inside due to weather). Half days made for frenetic classroom shopping. Therefore, in the Spring we will plan to hold the fair on full school days outside if at all possible. Also, consider holding the Fall 2023 fair earlier in the year (October) outside.

5. Make sure we train volunteers more thoroughly next time so they know people can pay via Apple Pay, credit card, etc.

6. Wifi was tough in the auditorium, unfortunately

Recess supplies update (Steph) - 2-3 volunteers to receive and deliver boxes? Mandy and Sam and Adam- Steph will connect

1. 1 locker in the gym (3 ft wide and quite long)

   1. Sara N available to help re-organize the gym storage closet

   2. Would extra library shelves be helpful in the equip closet?

2. Include tote box for the games

Bench update (Adam): Donor unresponsive at the moment. Recommendation is to seek donation funds

1. Adam reaching out to UCD

2. Adam reached out to Emma Melvin at district

3. Intent to contact Jamie Gauthier

4. Plan to contact Congressman Rick

5. Sports Teams?

6. Open to other orgs

MLK Day of Service on January 16 (Mandy) - goal is 200 volunteers

1. Main focus: deep cleaning, painting bathrooms and hallways, moving materials into proper storage

2. Currently working on gathering student feedback, gaining staff buy-in + getting donations

3. Major areas needing support:

   1. Need leads for.. (let Mandy know on the form within a week - put it in the questions/comments box)

      1. Communication

      2. Volunteer Recruitment

      3. Sign in table

      4. Supply prep and management

      5. Food

      6. Childcare

      7. Taping (Sat 1/14)

      8. Moving and Storage

      9. Basement Lead (Day of)

      10. First Floor Lead (Day of)

      11. Second Floor Lead (Day of)

      12. Third Floor Lead (Day of)

   2. Leads will probably meet once a week for about 3 weeks

4. Sign up to volunteer and/or lead volunteer here: ASAP preferably – https://docs.google.com/forms/d/e/1FAIpQLSfQSMacvPprUsLalpWe56uFHmCQpTTO84vUidu0ihEFOw7G3Q/viewform

5. Student volunteers

   1. Possible that basketball teams will come as teams

   2. Prizes for students who participate? - would like to keep it within the realm of academics if we do it. How about a raffle that kids can participate in when they sign in? Could do the raffle during lunch. Maybe prioritize other tasks first and if we have time/money for this, we can look into it.

Other new business?

1. Mandy reached out to a Penn professor about programs he runs in elementary schools to see what they do. Helping Live Latin article

2. Digital Citizenship teaching in Tech?

   1. Sara N is willing and able to help

   2. Common Sense Media curriculum?

Next meeting: January 5 at 3:45pm in the library